- Begin early - we’re happy to help.
- Educate management about MAP.
- Get senior management buy-in.
- Appoint a company liaison and alternate liaison.
- Communicate project goals early.
- Identify information sources (internal and external).
- Budget for project costs.
Making MAP Succeed
How to plan a successful project Tips to keep in mind during the planning process
Before Students Arrive What to do before Ross MBAs visit your site
- Hold conference calls; discuss topic, answer questions.
- Provide pre-reading.
- Set up meetings for the team to meet many people early in the process (including HR, decision makers, and senior management).
Orientation How to start a project team in the right direction
- Provide the team with an understanding of your organization: culture, goals, and vision.
- Facilitate meetings with senior management and key contacts.
- Work with the team to organize and schedule internal presentations.
- Discuss the team’s statement of work with them.
- Treat the MAP team as partners/colleagues, not students.
- Let the team be creative – allow them to use their external perspective to your benefit.
- Get to know the team: Have fun; maybe arrange a team dinner.
Logistics & Housekeeping Things to remember
- Prepare written travel policy.
- Clearly explain spending/reimbursement policy.
- Be aware that students are on limited incomes.
- Arrange access to corporate resources.
- Provide conference call numbers.
- Provide office space/access.
- Treat them like new hires.
Ongoing Project Management Tips to keep the project on track
- Provide weekly contact or meeting (plan on five-10 hours per week).
- Schedule mid-term project review.
- Be available and be responsive.
- Manage responsiveness within your corporation.
- Contact faculty advisor if issues arise.
- Keep team focused. Expect some modifications to the Statement of Work.
Project Final Presentation Consider who to invite
- On-site presentation allows more participation by management.
- Attendees provide valuable feedback on next steps.
During and After MAP Get the most out of the engagement
- Put students in touch with recruiting personnel for full-time opportunities; a positive experience will be shared among peers.
- Consider hiring one or more team members as a summer intern.
- Continue to provide feedback after project is completed.